7 Tips For Office Organization That Improves Productivity
Whether you work from home or run your own business, the appearance of your office can have a big impact on your organization and productivity. Keeping everything in order will improve your concentration and make your work more efficient.
Benjamin Franklin, who had a very prosperous life, recommended the organization as one of the most important keys to success. In daily life, each element must take its place. In the same way, it must occur in the work space. If an office is not kept neat and clean, it hardly represents a pleasant and productive environment. But to achieve it, there are a series of steps to follow.
In this article, we share 7 organizational tips that will help you be more productive in your office.
Focus only on your current task
When people are forced to clean up their work so they have a single task in front of them, their productivity doubles and triples, usually overnight.
Organize your desk with the right supplies
Organize and stay organized. Make sure your supplies and office supplies are fully available. You will discover that nothing is more destructive to efficiency and effectiveness than having to start a job and then stop, and then start over, due to lack of preparation or adequate supplies.
Discard the unnecessary
For some people more than others it is really difficult to get away from their possessions. Even if it is an instrument that spent years buried in the closet without any use. The place that corresponds to things is not clear or it just requires a lot of effort to organize them.
Beyond giving a change to space, it is necessary to transform oneself. Otherwise, the order will not be maintained for long. So, you have to be sure that this sweater that has not opened for 10 years is only occupying a precious place that could be used for a garment that is used regularly.
Once and for all
Half measures are not allowed in organizational matters. It is necessary to empty the space once and for all! So, to overturn the office desk and the shelves. Yes, it will be a dusty and disastrous day, but we must not give it long. The moment is now!
In general, there is a criterion to decide what to throw and what to keep. Although the emotional attachment and the physical value of the articles must be taken into account, it is important to be realistic about the function they fulfill, their usefulness and, above all, the time they have been disused.
When starting to throw things, it is useful to take the opportunity to remove the dirt that accumulates in those places that usually do not receive daily attention. Cleaning is almost as important as organization. Also, nobody wants to spend too much time in a messy and filthy environment.
Organize by categories
Once space is neat, it was time for the organization of the desk. In general, experts advise locating the articles according to their use. The goal is to keep the items in a predetermined place to minimize the search time.
As for the papers, they can be classified as: currently in use, required for a limited period and to be kept indefinitely. The subcategories as frequent and occasional use are completely valid. It must be ensured that all the files are in the same space.
In the same way, it is essential that the desktop is kept as clear as possible. If everything is where it should be, you will hardly have to deal with the classic congestions at the work table. Therefore, it is time to start using the drawers and shelves.
Elements that can’t miss
Acrylic blackboard: It can even serve as a calendar since it is not necessary to renew them periodically. In addition, the use of post it will be reduced. Those fearsome double-edged weapons that appear everywhere without order or regulation. While they are useful, they are not the best allies to maintain harmony.
Pencil: Maybe it's a very obvious recommendation, but there's always someone who has a lot of pencils and loose pens on the desk.
Lighting: It is essential that the office is properly lit. It is not a strident luminosity, so it is good to bet on natural light as much as possible. Otherwise, light can be warm or cold, depending on the predominant tones, which are also subject to the style of the office.